Your clinic's compliance hub

Every directive, policy, staff certification and training record for your clinic, in one place.

Built for Canadian clinics. 14-day free trial. No credit card required.

View Pricing

What Back Office Hub tracks

  • Medical Directives
  • Delegation Arrangements
  • Clinic Policies
  • Certifications
  • Professional Licences
  • Training Records
  • Credentials
  • Agreements

Everything your clinic needs for compliance

All Compliance Documents

Directives, delegations, policies, certifications, licences, training records, credentials, and agreements in one hub.

Staff Compliance Tracking

Assign required documents to staff. Track completion, flag gaps, and verify evidence uploads.

Automated Reminders

Email reminders before renewal dates. Status-based alerts ensure nothing falls through the cracks.

Expiry and Renewal Dashboard

See what is overdue, due in 30 days, or pending signature at a glance. Compliance score at the top.

Clinic Team Access

Give your clinic team the right access. Admins manage clinic-wide records; members see their own requirements and requests.

Export and Audit-Ready

Export records to CSV for audits or reporting. Filter by type, status, category, or assignee.

Certifications and Credentials

Track professional certifications, licences, and credentials with issuing authority and reference numbers.

Secure and Private

Secure authentication. No patient health information stored. Operational compliance tracking only.

Simple to set up, powerful to use

  1. Create your clinic – Sign up, name your organization, and invite your team in under 2 minutes.
  2. Add your documents – Upload directives, policies, certifications, and credentials. Set renewal dates and assign to staff.
  3. Stay compliant – Get reminders before deadlines, track completion gaps, and export for audits.

Built for your team

Keep your clinic's documents, staff training and renewals clear for everyone on your team.

  • Clinic Owners – See your clinic's documents, staff requirements and outstanding gaps
  • Office Managers – Manage reminders, staff training and audit exports for your clinic
  • Medical Directors – Review and sign your clinic's directives and oversee renewals
  • Nurse Practitioners – Track your own certifications, training and assigned directives within your clinic

Data Security and Privacy

What we do

  • All data transmitted over HTTPS with TLS encryption
  • File uploads stored in encrypted cloud object storage
  • Role-based access: clinic administrators see clinic-wide records; members see their own
  • Your clinic's data is isolated from other organizations
  • OAuth authentication (no passwords stored)
  • Payment processing via PCI-DSS Level 1 certified Stripe

What we do not store

  • No patient health information (PHI)
  • No clinical records or patient charts
  • No personal health numbers or OHIP numbers
  • No credit card numbers

Frequently Asked Questions

Does Back Office Hub store patient health information?
No. Back Office Hub tracks operational compliance documents only: directives, policies, certifications, staff credentials, and agreements. It is not an electronic health record.
How is my data transmitted and stored?
All data is transmitted over HTTPS with TLS encryption in transit. File uploads are stored in encrypted cloud object storage. Database records are stored on managed cloud infrastructure.
Who can access my clinic's data?
Access is role-based. Clinic administrators can view clinic-wide records, while regular members can view their own requirements and requests. Your clinic's data is isolated from other organizations. Platform administrators can view organizational data for support purposes only.
Where is my data hosted?
Data is stored on managed cloud infrastructure. For specific hosting location details, contact us at healthopsrx@gmail.com.
Is Back Office Hub PHIPA-compliant?
Back Office Hub does not store patient health information, so PHIPA obligations related to PHI custody do not apply to the data within this system. We follow security best practices including encryption in transit, role-based access control, and organization-level data isolation.
Who operates Back Office Hub?
Back Office Hub is operated by SKR Nursing Professional Corporation, based in Ontario, Canada.

Built for Canadian healthcare clinics

"We built Back Office Hub because we needed it ourselves. After years of running a clinic on binders and spreadsheets, we built the tool we wished existed."

Shannon Kenrick-Rochon, NP, Founder, SKR Nursing Professional Corporation